July 2015

Updated Friday July 10, 2015 by Stoughton Youth Soccer League.

SYSL Board of Directors Meeting

Monday July 6, 2015

6:30 pm

Agenda

  1. Roll Call (Amanda Freitas, Lisa Buckley, Lorraine Paukner, Colum Kavanagh, Jon Grant, , Lou Teixeira, Seamus Fennessy, Shaun Garrity, Brian Falcione) (Craig Smith)
  2. Gemini Photo Events
    1. 3-4 week turnaround
    2. They do all the legwork
    3. Require a 2-3 week lead
    4. Cost to include fundraiser or strictly photo
  3. Review of minutes from June – TABLED Lisa to resend
  4. Registrars Report
    1. In-house is low. Amanda is sending registration blast weekly. #’s will come up.
  5. Treasurers Report
    1. $40K / Savings $6K
    2. Brian to finish up a few items then begin training and handing over to Shaun
  6. Field Report
    1. Sprinklers are working
    2. Fields look great!  GREEN
    3. Fertilizer treatment is done
    4. Repair of fields – slice and seed
      1. Move forward with this and orange tape off areas that are done to protect
  7. Concession Report
    1. Food license renewal – Need to check with Joanne to see if this was done
  8. SSSL report
    1. Playoff  rules etc.
    2. No meeting July August September
  9. TOPS Soccer Report – Tabled
  10. Old Business
    1. Sponsor plaques and coach team  photo in concession
      1. Jon sorted them on Tuesday
    2. Re-order incorrect sponsor plaques
      1. Jon checked the list – one is incorrect
    3. Annual board dinner – where/when
      1. Monday, 8/10 Amelia’s
    4. Email votes – none
    5. Summer soccer league
      1. Some age groups have good numbers
      2. Interest is there
  11. Fall 2015 season
    1. Pick age coordinators
      1. U10B – Shaun; U10G – Sandro; U12B – Lou; U12G – Seamus; U14G&B – Lisa; U16/18 – Colum; U5 – Amanda; U6 – Craig; U8B – Jon; U8G – Ian
    2. Determine number of teams per travel division
      1. U10B – 5 teams – CLOSE
      2. U10G – 5 teams – CLOSE
      3. U12B – 2 teams – CLOSE
      4. U12G – 2 teams – keep open waitlist set max at 30p
      5. U14B and U14G
        1. RECRUIT! We have 23p. Two teams only 1 or 2 subs.  Would need to cut if we only had one team
        2. Lisa to send blast – done!
    3. Choose Travel Coaches – DONE
      1. Need to ask the coaches
      2. Pick preliminary players for divisions still open
      3. Choose full rosters for divisions that are closed
    4. Date for Travel team #’s, coaches, info to SSSL – 8/2/15
    5. Preliminary Roster, coach id, payment to SSSL – 8/16/15
    6. Date for In-House Teams to be created 7/22!
    7. Date for In-House uniform ordering 7/22
      1. Order shorts and socks now!!
    8. Norfolk Mosquito control
      1. Colum to call – YES we want spray on Wednesday
    9. Fall Clinics
      1. U6/U8/U10
      2. Start 8/31
      3. $4900 total
      4. 10/9/15 sunset is 6:14pm
  12. New Business
    1. Sponsor Thank You Ad – Lorraine
    2. Fall Sponsors – Brian sending info to Jon. Jon to blast.
    3. Set up SP passwords for new board members – Brian
    4. Set up new members on website - Shaun
    5. Field clean up for Fall
      1. 8/22 (rain date 8/29)
    6. Fall Season
      1. Opening day 9/5; 10/31 last game day
    7. Permit for practice fields - Lorraine
      1. 8/15-11/15
    8. Check signing authorization
      1. Meet at BofA at 9am Saturday 7/11
      2. We only need 2p
    9. Fall Coaches Meeting
      1. Tuesday, 8/25
      2. 7:30-8:30 in-house
      3. 8:30-9:30 travel
    10. Taxes
      1. Shaun and Brian to meet
    11. Kick Wall – Add initials for Jake and Marissa
    12. Seamus needs exact numbers in/out over 12 month period for his proposals to Prone Foundation
    13. Big purchase 2016 – large nets in the back, some are shredded
    14. Contributor sing idea – more discussion needed
    15. Signs to be updated/replaced
      1. Parking lot
      2. Concession with new menu
      3. TOPSoccer – showing home of Magic – Seamus to take the lead
  1. Adjourn – next meeting     (Monday 8/3 – 6:30pm) Police station or CLC




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