August 2016Updated Wednesday August 10, 2016 by Stoughton Youth Soccer League.
SYSL Board of Directors Meeting
Monday August 1, 2016
Roll Call: Kevin Grant, Amanda Grant, Chrissy McBride, Luis Teixeira, Daniel Walsh, Karen Powers, Marci Amorim, Craig Smith
Review July minutes- passed
Registrar’s Report- Fall 2015- 378 players, Fall 2016-389 players; registration is up in U12, U5 up, U6 down, U14 up in boys but down in girls.
-Coordinators, Coaches and Assistant Coaches need to send head shots (.jpg format) to Amanda (no hats or glasses).
-in addition to Mass Youth Soccer registration, coaches also need to complete concussion training and send their coordinators their completed certificate, who will then forward to Amanda so she can keep track.
Treasurer’s Report- No treasurer’s report tonight
General condition- very bad
Permanent or temporary fix in place?
- Water isn’t going into the tanks quickly enough
-A decision needs to be made by the board on whether to maintain the current
system or upgrade to a new system
-Ian will be asked to contact companies about coming out to give estimates on
upgrading the system
Concession Report- Empty, Amanda will be doing the shopping in early August
-Coaches will need to send parents to work in the concession stand, asking for
volunteers has not been working so parents will be assigned dates to work
SSSL Report-No meeting in August, no report
TOP Soccer Report….registration opens?
Nothing to report, SYSL will be offering to help with uniforms
Fall 2016 Season
Approve email votes- Motion made and passed to approve email votes
Coaches meeting - 8/30
Marci will contact Gina da Silva at CLC about using the upstairs room
Coach packets and web site up to date? Not currently up to date, will be worked on
Coaches CORI check..web site under coaching…Age Coordinator to drive registration
Coordinators will be reaching out to coaches to ensure that they complete the Adult Registration
and CORI checks
Field cleanup day - 8/27
Prep work....nets, tywraps, paint, repair markers.
Older players can receive volunteer hours for helping
rosters/teams created? Coaches?
Grade PRE-K (u5)- 6 Head coaches and 4 Assistant coaches needed
Grade KG (u6)- all set
Grade 1/2 (u8) Boys- all set
Grade 1/2 (u8) Girls- 2 Assistant coaches needed
Grade 9-12 (u16/u18) Boys and Girls
Finalize travel teams & coaches- voted on coaches
Grade 3/4 (u10) Boys
Grade 3/4 (u10) Girls
Grade 5/6 (u12) Boys- 2 coaches needed
Grade 5/6 (u12) Girls
Grade 7/8 (u14) Boys 22 on roster, can dress 18
Grade 7/8 (u14) Girls
Open close schedule/concession stand/field lining schedule- need to look at last year’s schedule and decide on dates and times
In house Uniform order- Order is being worked on
Travel uniform order- parents with pending invoices will need to pay before being given uniforms. They will have to mail Amanda a check, she will be creating invoices
Release rosters- after the coaches meeting on August 30th
Coach soccer balls…coach kit? Amanda will order
Gemini photos - 10/24 All set, September 24th
How to handle banners. Price, process, ect.
Banner prices are $200 for one season, $250 for the year and sponsors provide the banners
Food license permit done by Joanne G and field permit done by Lorraine
Will they continue to do this or do we need new volunteers?
They will continue to do the food permits.
Lisa/Shaun were going to be looking into the check for the field permit
Spring 2016 registration open? Week of August 18th
Fall SYSL night at Gillette Stadium - Sat. Oct 1 @7:70pm correct time is 7:30
New board members…WELCOME!
Keys, passwords….SP, Concession, web site.
New board members need to be given keys
Adjourn – next meeting (September 12th @7:00PM?)