December 2016

Updated Monday January 9, 2017 by Stoughton Youth Soccer League.

sysl-logo-300x300sysl-logo-300x300SYSL Board of Directors Meeting

 

Minutes

Monday December 5, 2016

7:00 pm

 

 

Agenda

  1. Roll Call- KAREN, KEVIN, AMANDA, DAN, CRAIG, CHRISSY, MARCI, TRICIA, IAN, LOU
  2. Review of minutes from November meeting

MOTION TO ACCEPT MTG NOTES/MINUTES-PASSES

  1. Registrar’s Report
    1. SSSL’s Registrar’s Meeting

-277 REGISTERED FOR SPRING

-ONCE ROSTERS ARE DONE, PLAYERS CAN’T BE MOVED DOWN ONLY UP

  1. Preliminary Rosters due before Dec 1

-FOR TRAVEL, ALL TEAMS HAD TO BE CREATEDE WITH AT LEAST 5-6 PLAYERS (MIN.). ROSTERS WERE EMAILED OFF TO NANCY.

 

  1. Division Relief Forms

-DIVISIONS 1-4, NO MORE TOP 2 BOTTOM 2

-DIVISION 4 HAS NO PLAYOFF

  1. Final Rosters due before Feb 1

-ID LANYARDS ARE IN. EVEN CONCESSION STAND VOLUNTEERS OVER AGE 18 NEED THEM

-NO LONGER NEED TO ID CLUB PLAYERS

  1. Treasurer’s Report
    1. Taxes

ANNUAL REPORT (EVERYTHING HAS BEEN GIVEN TO THE ACCOUNTANT)

  1. Past due sponsors

NO ONE HAS BEEN BILLED YET

  1. Field Report
    1. Landscaper

NEED TO FIGURE OUT EXCATLY WHAT WE ARE PAYING AND WE NEED TO DECIDE IF WE SHOULD LOOK AROUND FOR CHEAPER PRICES

  1. Pump

NEED TO FIGURE OUT HOW MUCH MONEY WE HAVE TO WORK WITH AND EXACTLY WHAT WE WANT TO DO

 

  1. Dirt / Seed

 

  1. Concession Report

-MAKE REVISED LIST OF DATES WHERE BOARD MEMBERS WILL BE EXPECTED TO COVER CONCESSIONS (CHRISSY WILL DO THIS)

 

  1. Winterize concession stand

               -WATER HAS BEEN SHUT OFF, FRIDGE EMPTIED, BREAKERS OFF

  1. Inspection report from insurance company

-PURCHASED NEW FIRE EXTINGUISHER

-KEVIN FILLED  OUT THE REPORT AND SENT OUT A PICTURE

-IAN WILL TAKE IT TO GET CERTIFIED

  1. Items to sell

LOOK INTO SELLING SCARVES, CLEAT COVERS, HEADBANDS, MAGNETS

  1. SSSL Report
    1. Updates from meeting last month?  Next meeting 1/2?
  2. TOP Soccer Report

THE PROGRAM DIRECTORS OFFERED TO GO INTO TOWNS AND HELP SET UP TOPS PROGRAMS, BROCKTON AND STOUGHTON HAVE THE LARGEST TOPS PROGRAMS

 

  1. Spring '2017
    1. Need coaches travel & in-house

-U10 BOYS NEED HEAD COACHES

-U10 GIRLS NEED ASSISTANTS

  1. Sponsors Spring 2016

KAREN WILL BE THE NEW SPONSOR CONTACT, SHE WILL REACH OUT TO PREVIOUS AND NEW SPONSORS

  1. Pennysaver ad

MARCI WILL EMAIL LISA B. FOR A THANK YOU AD AND THE REGISTRATION AD

  1. Spring Photo Day May 7th
    • KAREN IS THE NEW PICTURE COORDINATOR
  2. Pick times for In-House div games

KEEP SAME DAYS/TIMES

  1. Pick date for In-House start of season

APRIL 2ND (TENTATIVELY)

  1. Pick yearly coaches meeting date and location

CLC ON MARCH 21ST

  1. Pick dates/times for weekly coaches meeting

N/A

  1. Old Business
    1. Vote/record email votes

THERE WEREN’T ANY

  1. Equipment Status

-U8 NETS WILL BE REPAIRED/REPLACED ON FIELD CLEAN UP DAY

-CONES, ETC, ARE FINE

  1. Coach team selection meeting

NOT GOING TO NEED TO DO THIS-COACHES HAVE ALREADY MADE THEIR TEAMS

  1. Coach evaluations

HAVE BEEN SENT OUT, WAITING FOR ODSEM TO COME IN

  1. Coach and Volunteer of year.  Start this season or choose from last season?

STARTING NEXT SEASON, DOING ‘COACH OF THE SEASON’ ONLY, NOT THE VOLUNTEER

  1. Family Packet (concussion, code of conduct, other useful info).

AN INFORMATION PACKET IS BEING MADE FOR FAMILIES

  1. HS div keeping early bird special.  Dates?

EXTENDED UNTIL JANUARY- VOTE THEN

  1. Dicks Sporting Goods sponsorship options

FIRST AID KITS, 10 NEW COACHES PACKETS (KEVIN APPLIED FOR THIS)

  1. Spring Clinics
  1. New Business
    1. Updating documents (Policy and Procedures, BOD Manual)
  2. Adjourn – next meeting (Monday January 2nd? -- 7:00pm) Police station 




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